There are times when more space is a good thing. It may happen because you are a businessman who is hosting a conference, a person hosting a family reunion, or any number of other reasons. Most of us cannot host an event in a space that we already own. This is why we have event venues that we can rent for functions. We are here to help you with choosing the right one for your next big event. These are some of the things you need to ask about if you want to make sure its perfect!
The Space You Need
When you are hoping to host an event, size does matter. If you are planning to have only 20-30 people, a smaller area will be fine. Too large and it may make sound quality less than perfect. A larger assembly, 200+ people, will not fit into a small space, but you still need to know that the sound system can be heard over shifting chairs and mumbling in the audience.
The Right Location
Sometimes, choosing based on location is easy. Everyone that will attend may live in your local area or already be there for some other event. Other times, people may come in from all over the country or world. Is that venue in a location that has easy access to hotels? Dining establishments? Beyond that, you also have to make sure that the location is easily accessible and has plenty of parking. Do you have to pay for parking?
Discover What’s Included
Some venues will charge for every detail, such as tables, linens, sound system setups, etc. Before you sign on the dotted line, you need to know the total cost for the room you are hoping to rent for that day.
To go beyond this, you must also ask what is included with your package. Do they provide catering or are you able to bring your own? Do they set up the sound system or is that something that you have to deal with? Are their visual aids available such as projectors, screens, and more?
Are there Restrictions to Consider?
There are some venues that may limit what you are allowed to do while there. For instance, you may not be able to hang decorations on the wall or take videos in certain areas. You may not be able to drink alcohol or serve snacks. You will want to know about these things before your big day. Otherwise, you may end up with an event venue that does not meet your needs very well.
Our Suggestion
Before you start looking for a venue, we encourage you to sit down and think about the event. Write down things that you feel are necessary, how many people you expect to show, and things that you are not willing to sacrifice. Then make your calls to try and find a venue that checks off as many boxes as possible to ensure that your event is exactly the way you want it to be.
Keeping attendees entertained and engaged during a trade show function requires a thoughtful blend of interactive experiences, lively food and drink booths, and engaging activities throughout the venue. Start by designing a layout that encourages exploration, placing food and drink stations strategically to draw people in and create social hubs. Offering a diverse selection of refreshments, such as gourmet snacks, craft beverages, and themed cocktails, can entice attendees to take breaks and mingle, fostering networking opportunities. An easy way to incorporate drinks at a large venue is via walk in coolers. Not all venues have them, and those that do may need attention. For example 
In today’s world, no one wants to be confined to a specific place. They want to be able to move around. Could you imagine working in an office that moved from place to place? Would you want to attend a function if you were in a darkened building? Not many would feel it is okay. Hosting it is even worse. This makes the “pop up style” events a better choice for many. The problem comes up when you consider portable power at pop up functions.
With the idea of a pop-up event, people can host an event in virtually every area. These pop-up events can be hosted in the middle of a city square, out in a field, near a mall, or at a farm. They can be anywhere. No matter where they are, people will always “pop up” to attend them.
Think about a “pop up” fair or carnival. They are the most commonly seen transportable events. They travel from place to place and though there may be some power outlets around, they still rely on 
When talking about conferences and other “formal functions”, we often imagine sitting in a stuffy room. Trade show locations are the same. They are in dark spaces and have lightbulbs to highlight the people who are there to present stuff. What’s the fun in that? People dread going to these types of places because of the dreary atmosphere. You could make your next event more successful if you consider some off the beaten path ideas for function locations.
Have you ever been in a situation where you had to go to a conference? You knew before you went that it would be a stuffy, boring event that would tie up your weekend and take you away from your family. Did you try to find a way to get out of it? Most people do. No one wants to be “stuck”.
To succeed with outdoor conferences, you have to pick the right season, first and foremost. After that, you need to pick the right venue. Some companies use golf outings, baseball or other sporting events, boating trips, and more. If none of those ideas meet the atmosphere that you are hoping for, you may also consider choosing to rent a cabin for your meeting space. It is less formal and if you choose wisely, adventures can often be had nearby. One perfect example is the 
When it is important to draw attention, there is no one-size-fits-all solution. However, at tradeshows and other functions around the world, providing people with small tokens has proven beneficial. It is the whole idea behind personalization in marketing. These gifts, however small, make it easy to connect with potential customers and clients that you want to establish a relationship with. Luckily, there are many popular items to present to function attendees if you want them to remember meeting you!
In marketing, gifting has always been a way to make an easy impression on others. It can work for selling your products in the future or ensuring that your business name is memorable. The more interesting the trinket, the more effective it will be.
Since you do not know these people that you are handing gifts to, most will be impersonal, but usable. For instance, if you want something your company name can be listed on, you may choose a canvas bag, personalized mugs, and other items. You can also do this with tee-shirts, pencils, keychains, and numerous other items. One thing to keep in mind is that the more outstanding your trinket is, the more impressive it will be. It will also be more effective. For instance, look at the average pen.